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Satisfactory Academic Progress (SAP) Policy

The Higher Education Act of 1965, as amended, mandates institutions of higher education to establish policies to monitor the academic progress of students who apply for and/or receive federal financial aid. Angelo State University (ASU) makes its minimum standards applicable to all federal, state, and institutional financial aid programs for the purpose of maintaining a consistent policy for all financial aid applicants.

Though this policy establishes the minimum standards for all financial aid programs at ASU, individual aid programs may have unique qualitative and/or quantitative standards specific to the program as mandated by law or the program’s governing entity. Such programs include, but are not limited to, the TEXAS Grant Program, and the Carr Academic Scholarship Program. Information concerning the minimum standards of such programs can be obtained from the Financial Aid Office.

Questions about the universities satisfactory academic policy for the Carr Academic scholarship, institutional scholarships or other endowed scholarships can be obtained from the Scholarship Program Office.

For continued aid eligibility a student must meet all three of the following SAP standards:

  1. Academic Standards Grade Point Average (GPA)
  2. Successful Completion Rate (SCH)
  3. Maximum Time Frame (MAX)

The Financial Aid Office will review SAP progress at the end of every spring semester when grades are posted of every enrolled student, regardless of whether or not they received financial aid.

Students’ academic progress will be reviewed to ensure that they are meeting the following criteria:

1. Cumulative Overall Grade Point Average (GPA):

  • Undergraduate Level Students (0–29 earned hours)
    1.80 Cumulative GPA
  • Undergraduate Level Students (30 or more earned hours)
    2.00 Cumulative GPA
  • Graduate Level Students
    3.00 Cumulative GPA

Graduate level courses assigned a pass/fail grade may require individual review.

Instructions on how to check your completion rate in RAMPORT.

2. Successful completion of all attempted course work for all periods of enrollment (cumulative), even those for which the student did not receive financial aid (SCH):

  • Undergraduate Level Students (0–29 earned hours)
    62% Completion Rate
  • Undergraduate Level Students (30 or more earned hours)
    67% Completion Rate
  • Graduate Level Students
    67% Completion Rate

The following are considered hours attempted, but not successfully completed and/or earned:

  1. Grades of F or NC for Undergraduate Level Students
  2. Grades of F, NP or PR for Graduate Level Students
  3. Course Withdrawals
  4. Course Incompletes
  5. Remedial Coursework
  6. Repeated Coursework

Instructions on how to check your completion rate in RamPort

3. Maximum time frame—total attempted hours does not exceed 150 percent of the published length of the program of study (MAX):

  • Undergraduate Program of Study
    180 cumulative attempted hours
  • Graduate Program of Study
    • M.Ed. in School Administration
      60 cumulative attempted hours
    • M.Ed. in Educational Diagnostics
      60 cumulative attempted hours
    • M.S. in Industrial/Organizational Psychology
      60 cumulative attempted hours
    • M.S. in Counseling Psychology
      72 cumulative attempted hours
    • M.S.N. with Clinical Nurse Specialist Option
      72 cumulative attempted hours
    • Doctorate of Physical Therapy
      149 cumulative attempted hours
    • All Other Program of Study
      54 cumulative attempted hours

Students working on multiple majors and/or degrees within their program of study will be limited to the cumulative attempted hours as indicated above.

Financial Aid Satisfactory Academic Progress Defined:

  • Suspension: will occur if a student fails to meet any of the SAP requirements and cannot reestablish SAP within one full-time (12 hour) semester. Suspension also occurs if a student fails to meet the terms of his or her Financial Aid Probation and/or academic plan.  Students cannot receive financial aid while suspended. (SEE EXTENUATING CIRCUMSTANCE APPEAL)
  • Financial Aid Probation: A Student can be placed on Financial Aid Probation for one semester only. Any student that is approved through the appeal process shall be placed on Financial Aid Probation and will be eligible to receive financial aid during this semester.  A student placed on Financial Aid Probation may receive financial aid program funds for that semester.  While on Financial Aid Probation, the student must meet the institution’s SAP standards by the end of the semester.
  • Students placed on Financial Aid Probation with an Academic Plan or Graduation Plan for Financial Aid Eligibility must complete the requirements of the academic plan or graduation plan by the end of the semester. The academic and graduation plans are developed by the institution to assist the student in regaining their financial aid eligibility by regaining SAP. The student’s Financial Aid Agreement will explain all requirements that must be met during his/her probationary period to continue to receive financial aid.

A student who fails to complete a single course or has a complete withdrawal from Angelo State University after receiving financial aid may be automatically placed on suspension.


Students are held responsible for reading and understanding the Satisfactory Academic Progress eligibility requirements and knowing their status at the end of each semester. If questions arise, contact the Financial Aid Office of at 325-942-2246.  *Please note: Financial Aid Probation and Suspension are separate from ACADEMIC probation and suspension.*                

Academic circumstances that affect your eligibility

  • Pursue degree at a lower level after earning a graduate degree. There is no additional eligibility if you earn a graduate degree and return to pursue another degree at the undergraduate level, or at a lower graduate level. If you change degree level from graduate to undergraduate, your SAP status must be reviewed to determine your eligibility.
  • Incomplete grades, missing grades, failing grades, course withdrawals all lower your completion ratio, because they are counted as attempted, but not earned credits. They also are included in the calculation of maximum hours attempted.
  • Courses taken for pass/fail grades are included in both your maximum attempted credits and your completion ratio.
  • Repeated courses count as attempted credit hours each time you register for them, but reduce your completion ratio because they count as earned credits only once.
  • Remedial courses count as attempted but not earned credits.
  • Late posted grades or grade changes will not change your status. You may request that your SAP status be recalculated after you have confirmed with the Registrar that the grade change has been posted to your academic record.

Financial Aid for Repeated Coursework

Recent federal regulations change the way enrollment status is determined for students who are repeating coursework in which they previously received a letter grade of D- or higher. An institution may pay a student one time for retaking previously-passed coursework. To determine a student’s enrollment status (full-time vs. part-time), the school may not include more than one retake of a previously passed course.

Example: Two years ago, Sam enrolled in a 3-hour Applied Mathematics course and received a grade of D-. Sam took the same course again last year and received a grade of C-. His major requires that he pass the class with a C or better, so Sam decides to take the course again this semester. Sam is enrolled in 9 hours of other coursework plus the Applied Math class, for a total of 12 hours. The 3 hours of that class are NOT included in determining Sam’s enrollment status for the current semester because it is the 2nd time he is repeating a class in which he previously received a “passing” grade. Sam would be paid financial aid as a part-time student because he is enrolled in 12 hours minus the 3 hours of the course he’s repeating for the second time, which do not count. For financial aid purposes, Sam is enrolled in 9 eligible hours.

Helpful Information to consider when you are notified that you are not making SAP

  • Before submitting an extenuating circumstance appeal, review the entire SAP policy to ensure you have met the necessary requirements to file an appeal.
  • Lack of knowledge of the SAP Standards will not be grounds for the approval of an appeal.
  • Be specific when explaining your circumstances. Lack of information will result in a delay of an appeal review, or may result in a denial of your appeal. If there were problems with your physical or mental health that played a role in your circumstances, please attach supporting documentation from a doctor, counselor, or hospital (if no documentation is available, be sure to explain in the appeal).
  • Do not discuss your need for financial aid in your appeal. Needing financial aid is not a valid reason for approval of an appeal.
  • Complete all items on the appeal form. Incomplete appeals will delay decisions. If you have questions about completing the appeal form, please contact the Financial Aid Office.

Reestablishing Financial Aid Eligibility and the Appeals Process

Students who do not meet the satisfactory academic progress requirements will lose their financial aid eligibility. They will be notified via email to their account of their status by the Financial Aid Office. Students should be prepared to pay tuition, fees and other educational expenses on their own until they have applied for and been approved to received financial aid.

Reestablishing Financial Aid Eligibility—At Your Own Expense

Students terminated from receiving financial aid can reestablish eligibility by successfully completing the required number of credit hours and by attaining the overall required grade point average by the end of the next semester without financial aid. Students pursuing this option will need to file a SAP review request with the Financial Aid Office before the first day of classes for the semester you are requesting your aid reinstated. If you do not file the SAP review request before the first class day, you will be required to secure payment on your own for that semester, and your SAP review request will be processed after the first week of classes. Please note that the hours completed on your own must correct your particular deficiency(s). Paying on your own does not automatically qualify you for aid eligibility for subsequent semesters.

Reestablishing Financial Aid Eligibility—Special Circumstance Appeal

Students that believe they have a special circumstance that led to their unsatisfactory progress may file an appeal with the Financial Aid Office to be reviewed by an appellate committee.

Special Circumstances

Some examples of special circumstances are the death of a close friend or family member, hospitalization or serious illness, legal issues, familial issues, loss of employment or other events of that magnitude over which you had no control.

Not Special Circumstances

Examples of things that are not special circumstances are pursuing a second or subsequent bachelor’s or master’s degree, changing majors or “needing” financial aid.

To assist the appeals committee with the review of your appeal, you are requested to provide sufficient documentation to explain your extenuating circumstance at the time of your appeal. Appeals received without documentation will be marked incomplete. All future financial aid will be terminated.

Appeals must include a detailed description of the extenuating circumstances that occurred during the semester in which the student failed to meet this policy. The appeal must also include:

  1. Any and all necessary documentation to support the existence of circumstances
  2. Description and evidence that the circumstances have been resolved.

Extenuating circumstance appeals that are submitted without the necessary documentation will be marked incomplete and will not be processed. All future financial aid will be terminated. The decision on the appeal is final and may not be disputed. All decisions on the Financial Aid appeals will be sent to your @angelo email address.

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