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Facilities Inventory Terms and Definitions

  • Facilities Inventory Purpose

    Angelo State University facilities constitute a significant resource for the state, and as such, there is a requirement to account for the use of the space. The Office of Space Planning and Utilization is responsible for maintaining an accurate inventory of ASU facilities and providing a reliable reporting system to file essential annual reports to the Texas Higher Education Coordinating Board (THECB). These reports are important factors in the determination of Higher Education Assistance Funding (HEAF) and serve as principal considerations for capital project approval. 

  • Facilities Inventory Process

    ASU certifies the facilities inventory each year in a submission to the THECB. The Office of Space Planning and Utilization uses the annual unit Space Inventory Facilities Reports to validate the accuracy of facilities inventory information annually.  Facilities inventory changes occurring throughout the year must be submitted to the Office of Space Planning and Utilization on a Space Allocation and Alteration Request Form (SAARF).

  • Classification of Space
  • Proration

    While a room’s Space Use Code cannot be prorated, up to three Functional Category Codes and three Classification of Instruction Programs (CIP) Codes may be assigned to a single room: primary, secondary, and remaining. Where a room serves several purposes or uses, it may be reported based on time spent on each activity. Overall, the total percent of use/proration for primary, secondary, and remaining use must always total 100 percent.

  • Space Inventory Facilities Report Column Definitions

    Building Building Name and Number

    Number Room Number

    Type Refers to Space Use Code—The code that indicates the primary activity area or service area of the space (Common Code Definitions listed below)

    CIP Classification of Instructional Programs are used to establish standard terminology of education program descriptions and title codes that identify academic disciplines, instructional programs, or departments. The most common code 000000 is for Instructional Classroom all other codes are departmental identifiers. Complete index of valid CIP codes and definitions. 

    Use Code Refers to Functional Category Code - Code that profiles the actual use/function of a room and helps determine its type of space

    Percent The percentage of the type used in the space

    NASF The sum of all areas within the interior walls of rooms.  NASF includes auxiliary space and E&G space

    E&G Space used for teaching, research, or the preservation of knowledge, including the proportional share used for those activities in any building or facility used jointly with auxiliary enterprise, or space that is permanently unassigned. 

  • Commonly Used Space Use Codes (TYPE)

    110 – Classroom (Scheduled instruction)

    115 – Classroom Service (Area that directly serves one or more classrooms)

    210 - Class Lab (Regularly scheduled classes)

    215 - Class Lab Service (Area directly serves one or more labs)

    220 – Space Class Lab (Informally or irregularly scheduled classes that require special equipment)

    230- Individual Study Lab (Primarily used for individual student experimentation, observation, or practice)

    250 – Research/Non-Class Lab (Laboratory applications, research, and/or training in research methodology)

    255 – Research/Non-Class Lab Service

    310 – Office

    315 – Office Service

    410 – Reading/Study Room

    420 – Stack

    680 – Meeting Room

    060 – Alteration or Conversion Area

  • Commonly Used Functional Category Codes (USE CODE)

    11 – General Academic Instruction

    22 – Individual or Project Research

    33 – Community Services

    45 – Ancillary Support

    46 – Academic Administration

    54 – Financial Aid Administration

    61 – Executive Management

    62 – Financial Management and Operations

    63 – Administrative Computing and Telecommunications Support

    Complete Index of CIP Codes 

  • Fire Code Max Occupancy

    Laboratory: Calculated on a basis of 1 person per 50 net square feet

    Classroom: Calculated on a basis 1 person per 20 net square feet

    Based on room design, not predominant use

    Equal to number of seats in fixed seating design

    Student Station Capacity: based on industry standards set forth by the Society for College and University Planning (SCUP) and on room design and furnishings.

    For lab design: Equal to Fire Code Max occupancy less one (to account for faculty)

    For computer labs: Equal to number of computer stations in room

    For classroom design:

    • Seminar Room with moveable tables and chairs:
      27 sq. ft. per student station
    • Conference Room with one large table and chairs:
      28 sq. ft. per student station
    • Classroom with tablet arm chairs:
      24 sq. ft. per student station
    • Classroom with moveable tables and chairs:
      23 sq. ft. per student station
    • Classroom with fixed tables and moveable chairs:
      25 sq. ft. per student station
    • Auditorium room with auditorium seats with tablet arm chairs:
      20 sq. ft. per student station
    • Auditorium room with fixed tables and moveable chairs:
      25 sq. ft. per student station

other helpful facilities inventory Resources

Workshop PowerPoint

List of 110s & 210s

Space Allocation and Alteration Request Form (SAARF)

Texas higher education coordinating board resources and links

Full Facilities Inventory

Reporting Manuals

Space Usage Efficiency

Space Projection Model

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